Council and Committees

2019 Council Meetings :

• Monday, March 25, 2019 & Tuesday March 26, 2019 (9:00 a.m. – 4:00 p.m.)
• Thursday, June 20, 2019 (9:00 a.m. – 4:00 p.m.)
• Wednesday, September 18, 2019 (8:30 a.m. – 9:30 a.m.) Special Meeting of Council
• Monday, September 30, 2019 (9:00 a.m. – 4:00 p.m.)
• Thursday, December 19, 2019 (9:00 a.m. – 4:00 p.m.) CANCELED due to Council being unconstituted

Location

55 Commerce Valley Drive West, Suite 705
Thornhill, ON L3T 7V9

Council meetings are open to the public. You are welcome to attend as an observer. However, as space is limited, please contact us by email at info@ctcmpao.on.ca, or by phone at 416.238.7359 or 1.866.624.8483 (toll-free in Ontario) to reserve seats before the meeting.

BRIEFING ON MEETING PROCEDURE

Guidelines for Observers

Council meetings are open to the public. However, the public may be excluded from any Council meeting or part of a meeting pursuant to section 7 of the Health Professions Procedural Code.

Individuals attending as observers are requested to:

• Turn off cell phones and pagers;
• Avoid bringing in food or drinks other than water;
• Refrain from recording of proceedings by any means, including the taking of photographs, video recordings, voice recordings or via any other means;
• Be quiet during the meeting and not engage in conversation, discussion or any disruptive behaviour;
• Refrain from addressing the Council, speaking to, or giving or passing notes, documents or information to Council members while the meeting is in process;
• Refrain from lobbying of Council members during the meeting, even during breaks;
• Respect that observers are not allowed to participate in debate of any matter before the Council;
• Respect the authority of the presiding officer; and
• Take their seats in the area designated to observers.

The Executive Committee’s exercise of Council’s powers is subject to Section 12 of the Health Professions Procedural Code, Schedule 2 of the Regulated Health Professions Act, 1991.

The Executive Committee shall be composed of the President, the Vice-President and three (3) Members of the Council. Two of the Members of the Executive Committee shall be Public Members. The President shall be the chair of the Executive Committee.

Between the meetings of the Council, the Executive Committee has all the powers of the Council with respect to any matter that, in the Committee’s opinion, requires immediate attention, other than the power to make, amend or revoke a regulation or by-law. If the Executive Committee exercises a power of the Council under subsection (1), it shall report on its actions to the Council at the Council’s next meeting.

The Registration Committee's responsibilities are:

• Conducts reviews of applications for registration referred by the Registrar because the applicant does not fulfill the requirements for the issue of a certificate of registration;
• Considers and approves terms, conditions and limitations to be imposed on certificates of applicants;
• Considers and approves requests to remove or modify a term, condition or limitation previously imposed through a registration proceeding;
• and Considers additional information resulting from a proceeding to be included in the register.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

The Inquiries, Complaints, Reports Committee's responsibilities are:

• Considers written complaints brought by the public against College members because of professional misconduct, incompetence or incapacity and determines the appropriate action to be taken including referral to the Discipline Committee or to the Fitness to Practise Committee.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

The Quality Assurance Committee's responsibilities are:

• Responsible for administering and monitoring the Quality Assurance (QA) Program. The QA program is designed to ensure the quality of the practice of the profession and to promote continuing evaluation, competence and improvement among the Members.
• The Health Professions Procedural Code prescribes certain minimum requirements that must be met by the QA Program, including continuing education or professional development, self, peer and practice assessments and a mechanism for the College to monitor Members participation in, and compliance with, the QA Program.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

The Patient Relations Committee administers the Patient Relations Program:

• The Patient Relations Program is designed to enhance relations between members and patients. It also includes measures for preventing and dealing with sexual abuse of patients.
• Sexual abuse is defined in the Regulated Health Professions Act as:
  • Sexual intercourse or other forms of physical sexual relations between the member and the patient,
  • Touching of a sexual nature, of the patient by the member, or
  • Behaviour or remarks of a sexual nature by the member towards the patient
• The Patient Relations Program promotes awareness among members and the public of the zero tolerance expectations placed upon members and health professionals regarding sexual abuse of patients
• The Patient Relations Program includes setting out educational requirements for members, creating guidelines for the conduct of members with their patients, training College staff, and providing information to the public.
• The Patient Relations Committee is also responsible for administering funding for therapy and counselling for patients who have been sexually abused by members.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

The Discipline Committee is composed of every member of Council. However, it is a committee that is distinct and independent from the College.

The Discipline Committee's responsibilities are:

• Holds hearings (in a formal setting) regarding allegations of professional misconduct and incompetence referred by the ICR Committee.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

The Fitness to Practice Committee's responsibilities are:

• Holds a hearing to determine whether a member is incapacitated and, therefore, not fit to practise, after referral by the ICR Committee.
• This committee may recruit one or more members of the College who are not Members of Council if Council so wishes.

Fitness to Practise Process

The Examination Appeals Committee’s responsibilities are:

• Address all appeals and reports within the principles of administrative and procedural fairness;
• Provides written decisions and reasons to applicants within a reasonable time in respect to granting or denying an appeal;
• Ensure all appeals are disposed of within 60 days of receiving all information required from the candidate;
• Keep candidates informed of the reason for any delay and the date by which a final decision will be made and communicated to the candidate; and
• Guide the Manager, Registration on the need for further inquiries or information from the candidate for purposes of dealing with the appeal.